How To Dispute HVAC Contract

HVAC contract

Free yourself from unfair terms by discovering how to dispute an HVAC contract. Many homeowners enter into HVAC service agreements without comprehending some of the most impactful clauses. Let’s discuss some of the most common terms in HVAC contracts and how to dispute them.

What Is an HVAC Contract

An HVAC service contract is an agreement signed by a property owner and air conditioning company that governs the maintenance and repairs of an HVAC unit. Most HVAC agreement templates include many of the same HVAC terms and conditions, only a few of which give rise to disputes. Undisputed HVAC contracts usually remain in place for one or two years. 

Common Terms in Most HVAC Contract Disputes

Gain a deeper understanding of your obligations under your signed HVAC deal by going over its main clauses. When deciding how to dispute an HVAC contract, one party must identify which terms were broken or unfair. Find some of the most common HVAC agreement terms below.

Party information

All HVAC service deals must contain the information of both parties, including:

  • Name;
  • Address;
  • Phone;
  • Title.

The acknowledgment section of an HVAC maintenance agreement often includes all of the necessary party information.


Some HVAC contractual definitions consist of boilerplate language explaining the meaning of mundane terms, like “Company” or “Client.” Others, however, strike at the very heart of the maintenance agreement. 

Service definitions provide details on which tasks the HVAC company will perform under the terms of the service agreement. These definitions often play a pivotal role in how to get HVAC contracts canceled or terminated in court or at the bargaining table.

Payment and cost

The amount, date, and payment method often come into play during an HVAC contract dispute, as does the cost. Inaccurate estimates and onerous payment terms often lead to HVAC legal cases.


HVAC installation contracts usually contain a modification clause explaining what must occur for both parties to change certain parts of the agreement. In some situations, one party may alter the HVAC accord unilaterally. The verbiage of the modification term remains crucial during an HVAC-related dispute.


When an HVAC causes significant damage, the indemnification clause determines who will be held accountable. The shift in risk can cost one of the parties tens of thousands of dollars or more.


Many HVAC breaches of contract disputes center around the termination clause. The termination clause tells both parties what they must do to successfully cancel an HVAC repair agreement and any penalties associated with early cancellation.

Choice of law

The choice of law and venue clauses of an HVAC maintenance contract will determine which state laws will apply, whether you must submit to some form of alternative dispute resolution for your HVAC case, and where the hearings will take place.

Ways To Dispute HVAC Contract

Most HVAC clients never need to think about how to dispute an HVAC contract. However, those that do will quickly learn that there are several ways to challenge a maintenance agreement for an HVAC. Explore your potential options below.


Fair, honest negotiation is always the preferred way to resolve an HVAC disagreement. Keeping the lines of communication open and maintaining civility while both parties develop a solution can save both parties considerable time, money, and frustration. 


Some HVAC repair contracts require both parties to at least attempt mediation when an HVAC conflict arises. Most mediators possess the skills to help the parties reach an HVAC settlement; however, the mediated resolution is not binding. A certified legal transcription professional will write down everything the mediator and both parties say.

Expert determination

Seeking an expert determination will keep your HVAC issue behind closed doors and out of the courts. A specialist in heating and cooling service contracts will hear your arguments, view the evidence, and make a non-binding finding.


When disputing an HVAC agreement, the courts may adjudicate your HVAC case to prevent protracted litigation. When judges adjudicate HVAC lawsuits, they may consider state and public interests. Adjudication is legally binding.


Many HVAC fights go to arbitration for resolution. Depending on the stakes and other factors, parties may submit to binding or non-binding arbitration. The arbiter will only consider the interests of the parties while the attorneys make their arguments, and a certified transcriptionist records the proceedings.


By far the most lengthy and costly form of HVAC dispute resolution, litigation makes sense only when the damages are significant. You need a strong case with the possibility of a substantial award to justify the cost of retaining an attorney, hiring expert witnesses, and transcribing any voice notes or other recordings through a certified transcription service. The result of HVAC litigation is always binding. However, the losing party can sometimes appeal the decision.

Grounds for HVAC Contract Litigation

Plaintiffs file HVAC maintenance lawsuits for a variety of reasons. Valid grounds for HVAC contract litigation include:

  • Breach of contract;
  • Fraud;
  • Negligence;
  • Misrepresentation;
  • Unfair and deceptive trade practices;
  • Unjust enrichment.

Find an HVAC Contract Lawyer 

Do you wish to dispute your HVAC contract? With Lawrina Match, you can find a lawyer with experience negotiating and litigating in this practice area. Search for attorneys in all 50 states and take the first step toward a fair resolution of your HVAC contract dispute today!

Article by Ofer Tirosh

Ofer Tirosh is the founder and CEO of Tomedes, the parent company of LexTranscribe, a leading legal transcription company that delivers top-level legal transcription services to law firms, businesses, and organizations.

Thank You! Welcome on board
We use cookies to improve our website's work and deliver better services.
Our use of cookies
Upgrade the manual re-reading of agreements with Loio's AI-driven Highlights. Be in full control over every editing decision, but have the power of machine learning analysis by your hand. Turn on the Highlights tool whenever you need an extra check of your document's most essential details.
These cookies collect information that is used to help Us understand how Our Site are being used or how effective Our marketing campaigns are, or to help Us customize Our Site for You. We use Google Analytics to recognize You and link the devices You use when You visit Our Site or Service on Your browser or mobile device, login to Your User Account on Our Site, or otherwise engage with Us.
Communication services
These cookies collect information that is used to help Us to facilitate the interaction with You on Our Site. We also use those cookies to improve customer service by maintaining contact with visitors of Our Site through Intercom chat.
Ad Services
We and Our third-party partners may also use cookies and tracking technologies for advertising purposes. These third-party services collect information about Your use of Our Site over time so that they may play or display ads on devices You may use, and on other websites, apps, or services.