It’s likely you have been operating a business for years without a need for a certificate of incumbency, so you may not know the answer to this question. If you now find yourself in need of one or are just curious about what is a certificate of incumbency, keep reading.
A certificate of incumbency is simply an official corporate document that identifies the directors, owners, or business members. Usually, a corporation, partnership, or limited liability company relies on this document to confirm which individuals are authorized to enter into legal contracts on behalf of the business.
For example, if you are elected to be the treasurer of a company, you will need an official document evidencing your authority to sign legal documents, including financial documents, on behalf of the company. Most financial institutions will usually require such a document before entering into any transactions with a company. This official document is an incumbency certificate.
There are many situations in which a certificate of incumbency is necessary or highly recommended, including the following:
A certificate of incumbency is an important corporate document, as it sets forth the persons who have the power to act on behalf of the company. The document certifies exactly what actions the persons are authorized to take. For example, the certificate will delineate which individuals are authorized to sign off on the company bank accounts. The secretary of the company will then provide a true signature, date the certificate, and will usually mark it with the company seal. The signature of the secretary and the company seal render the document legally valid.
An incumbency certificate is also known as a register of directors, or a certificate of officers. In some countries, an incumbency certificate is sometimes referred to as a secretary’s certificate. Our certificate of incumbency sample can also be considered a secretary’s certificate and can help you craft the official document you need to confirm the individuals authorized to act on the company’s behalf.
An incumbency certificate is an official act by the company and should include as much information as necessary to accomplish the goals of the company. The following information, however, should always be included:
To write an incumbency certificate, you will need to do the following:
Our certificate of incumbency template is readily available to help you get started on drafting one for your company.
If you use our certificate of incumbency sample PDF file, you will be prompted to include all the necessary information for your certificate of incumbency form. Fill in the information requested, and you should be good to go.
Downloading our incumbency certificate template at Lawrina.com for your company’s document needs is quick, convenient, and effortless.
If you need a certificate of incumbency, you can download our free incumbency certificate template as a Word document or a PDF file. Both can be customized for your unique business needs. For any questions about the incumbency certificate or business law in general, there are many experienced business law firms at Lawrina.com that can provide you with the answers you need.
Our free sample incumbency certificate template is conveniently available as a Word document or a fillable PDF file.
When you use this certificate of incumbency PDF, you assume all responsibility and liability. Lawrina retains no legal responsibility for the legal document’s accuracy, reliability, or functionality.
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