Incumbency Certificate Template

It’s likely you have been operating a business for years without a need for a certificate of incumbency, so you may not know the answer to this question. If you now find yourself in need of one or are just curious about what is a certificate of incumbency, keep reading.

What’s an Incumbency Certificate?

A certificate of incumbency is simply an official corporate document that identifies the directors, owners, or business members. Usually, a corporation, partnership, or limited liability company relies on this document to confirm which individuals are authorized to enter into legal contracts on behalf of the business. 

For example, if you are elected to be the treasurer of a company, you will need an official document evidencing your authority to sign legal documents, including financial documents, on behalf of the company. Most financial institutions will usually require such a document before entering into any transactions with a company. This official document is an incumbency certificate. 

When Should I Use a Certificate of Incumbency?

There are many situations in which a certificate of incumbency is necessary or highly recommended, including the following:

• A business transaction requires a certificate of good standing for an officer to conduct business on behalf of the company;
• A new officer has been elected or appointed to a position within a company and would like his or her standing documented; or
• A business is incorporating and would like to acknowledge the officers, directors, or agents who may act on behalf of the business.

Who Signs an Incumbency Certificate?

A certificate of incumbency is an important corporate document, as it sets forth the persons who have the power to act on behalf of the company. The document certifies exactly what actions the persons are authorized to take. For example, the certificate will delineate which individuals are authorized to sign off on the company bank accounts. The secretary of the company will then provide a true signature, date the certificate, and will usually mark it with the company seal. The signature of the secretary and the company seal render the document legally valid. 

What is a Secretary’s Certificate?

An incumbency certificate is also known as a register of directors, or a certificate of officers. In some countries, an incumbency certificate is sometimes referred to as a secretary’s certificate. Our certificate of incumbency sample can also be considered a secretary’s certificate and can help you craft the official document you need to confirm the individuals authorized to act on the company’s behalf. 

What’s Included In an Incumbency Certificate?

An incumbency certificate is an official act by the company and should include as much information as necessary to accomplish the goals of the company. The following information, however, should always be included:

1. Names and positions of the signing officers acting on behalf of the company;
2. The dates of the officers’ or directors’ terms;
3. Whether the officers or directors are appointed or elected; 
4. The actions the officers or directors are authorized to undertake for the business; 
5. The secretary’s signature; and 
6. The date the document is signed by the secretary.

How to Write an Incumbency Certificate?

To write an incumbency certificate, you will need to do the following:

1. Identify the name of the company and its legal address.
2. List out the names and addresses of the officers who can transact business for the company.
3. Identify the acts that the officers or directors may take on behalf of the business.
4. Have the secretary sign and date the form.

Our certificate of incumbency template is readily available to help you get started on drafting one for your company. 

Fill in All the Necessary Information

If you use our certificate of incumbency sample PDF file, you will be prompted to include all the necessary information for your certificate of incumbency form. Fill in the information requested, and you should be good to go. 

Download Incumbency Certificate Template

Downloading our incumbency certificate template at Lawrina.com for your company’s document needs is quick, convenient, and effortless. 

Sample Incumbency Certificate Template (Free Word & PDF Files)

If you need a certificate of incumbency, you can download our free incumbency certificate template as a Word document or a PDF file. Both can be customized for your unique business needs. For any questions about the incumbency certificate or business law in general, there are many experienced business law firms at Lawrina.com that can provide you with the answers you need.

Our free sample incumbency certificate template is conveniently available as a Word document or a fillable PDF file.

Disclaimer

When you use this certificate of incumbency PDF, you assume all responsibility and liability. Lawrina retains no legal responsibility for the legal document’s accuracy, reliability, or functionality.

The unprofessional use of this legal form or other templates on this website could result in direct or indirect losses or damages. By downloading, printing, or using this agreement, you accept all liability for any loss or damage you may suffer.