When you conduct a transaction that is valued at over $500, it’s always best to have a record of that transaction. If you are purchasing or selling something, such as technology devices, horses, artwork, firearms, cars, or boats, you should consider having a bill of sale document in the state of Florida.
To create a bill of sale,you can utilize templates that already exist, which you simply fill in accordingly. It doesn’t matter what the item is; these templates can be used regardless. However, as long as you understand what has to be included in each transaction document, you can create your own, especially if you have a unique situation. For example, your document might require extra boxes or spaces for multiple buyers or extra sections for descriptions about medical conditions associated with a horse.
If you are drafting a bill of sale, you can use our Florida bill of sale templates in Word and PDF versions.
There are many situations where you might want to provide proof that you purchased an item. A Florida general bill of sale is a legal document that provides proof of a sale or negotiation executed between two different people or groups. This is the form you would use to transfer ownership of an item. A general bill of sale must be notarized, so you shouldn’t sign the document until you are in front of a notary.
A general bill of sale can and should be used for items such as collectibles, artwork, antiques, jewelry, computers, cars, or anything else of value.
If you are in the state of Florida, there is an official form you can use to sell a car, Form HSMV 82042. This form can only be used if your motor vehicle is being transferred from out-of-state or if it is less than ten years old. If it does not fall under these conditions, you can generate a simple template or write a general vehicle bill of sale that will satisfy Florida requirements. Once you purchase a vehicle, you have to register it with the DMV, which in the state of Florida, is called the Florida Highway Safety and Motor Vehicles Office. You will need the following:
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When you sell a boat, you can use the vessel bill of sale template. Florida does not actually require a bill of sale for boats, but it’s strongly recommended. In order to register any type of water vessel, you must provide proof of ownership. A bill of sale serves as one of the acceptable documents to substantiate that ownership.
If one is selling a vessel, the notice of sale section on the back of a title certificate or the appropriate HSMV 82050 form must be submitted to the local tax office within 30 days.
You must register a newly purchased vessel within 30 days of purchase at your local county tax collector’s office. To do this, you need Form HSMV 82050. You will also need the following:
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Florida does not legally require a bill of sale or any documentation for a private gun purchase. However, if you buy it through a licensed firearms dealer, you will have to complete a form and receive approval from the Department of Law Enforcement in the State of Florida.
While a bill of sale is not required for a private gun purchase, it is highly recommended because it protects the seller in the event that the gun is later used in a crime or is stolen.
Therefore, if you are selling or buying a firearm in Florida, you should strongly consider completing a Florida firearm bill of sale to prove that ownership was transferred. This document needs to be notarized, so don’t sign the certificate until you are with a notary.
According to Florida law, the deadline for completing a bill of sale is within three days of the sale and delivery of all firearms.
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A horse bill of sale is what you would use when selling a horse. The requirements are very similar to any other bill of sale, with the key difference being that you must include the age, medical condition, and treatments to the horse. You must also include any liens against the horse, the registry status and breed status of the horse, and the dam and sire if you have that information.
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A Florida bill of sale template makes things very easy. You can choose a template based on the type of item you are selling or use a general bill of sale in Florida. A template makes it easy for you to acquire the legal proof you need that a sale was completed, which provides extra protection for both the buyer and the seller. For example, having a proper bill of sale can help prevent liability issues after an item is sold if the buyer finds a flaw, defect, or sustains an injury as a result of using the item.
In Florida, the bill of sale can be in any language. If both parties speak Spanish as their first language the bill of sale can be written in Spanish. It’s still recommended that you have it translated to English once when you submit copies of it to other official offices, such as the Florida DMV.
It’s always best to have at least two copies of your Florida bill of sale template, one for each party. There are other situations where you may even want more copies, such as when someone is using an attorney to purchase on their behalf. If you are transferring ownership to multiple parties or purchasing from multiple sellers, you may also want additional copies. For example, this might occur if two siblings share ownership over an art collection that was passed down to them and you are buying the entire collection from both of them. In this situation, you will want to have extra copies.
If you are writing a Florida bill of sale for a motorcycle, a water vessel, a motor vehicle, or anything else, you it should always include the following:
For a firearm, this should include the make, model, serial number, and caliber. For a vehicle or vessel, you want to include the year,make, and model, the title number, the color, and the body type. For a motor vehicle, you also need to include the odometer disclosure statement for the DMV, which shows what the odometer reads at the date it is being sold and whether this reflects the actual mileage or is in excess of mechanical limits.
The sections should include the price of the sale and any other terms of the purchaseFor example, some people exchange one car for another car, so that should be put in the agreement. Additionally, if you are receiving an item as a gift, such as a firearm, or you are accepting a cash payment on the date that the bill of sale is signed, this information should be included.
This is where the seller claims they have the right to sell the item in question, they know there are no defects, they believe that it will be used for the intended purpose (especially if it is a firearm), there is no responsibility after the transfer of ownership, the details are correct, the serial number for a gun is completely legible, and any other legal areas that need to be addressed.
