1. Define the Parties
When you start a new contract, you must ensure that both parties involved clearly identify themselves. To cover this, any HVAC service agreement forms need to identify whether each party is acting as an individual or as part of a larger business organization. This section of the contract also needs to contain any other information that can legally identify them.
2. State the Maintenance Services
After you have defined each of the parties, you need to state which maintenance services the contract covers. Both parties should complete as much detail as possible, with checklists of each of the services covered and any relevant limitations. Your HVAC contract will not be as enforceable when these services are not clearly outlined.
3. Write Dispute Guidelines
An essential part to consider when writing an HVAC contract is what happens when the parties don’t agree on the service provided. In these instances, it is vital to create a process for the parties to agree on how to solve the issue with the HVAC contract without having to go to court and incur large legal fees.
4. Set Payment Terms
When writing an HVAC contract template, the final step is to set your payment terms. This section needs to be specific in stating whether pay will occur as a lump sum or on a monthly, weekly, or hourly basis. If the contractor uses the same service rates for all your HVAC contracts, feel free to state the figures here. If not, leave a section that can be filled out once negotiations have occurred and the client agrees with the suggested payment terms.