In situations where you need a little extra help around your office, a staffing agency contract can help you get temporary or permanent help while protecting your legal interests. Staffing agencies help companies fill job vacancies, but before you hire a staffing agency, you need to have a contract that both parties understand. Using one of these contracts prevents legal issues down the line.
A staffing agency contract is a legally binding contract you enter into with a staffing agency. An agency serves the role of the third party who finds employees for you when you need a little extra staff, usually temporarily. This staffing agency contract makes sure you have payment terms, services, and the contract length clarified and ready to go.
There are many situations where you might consider using a staffing agency agreement. For example:
Any company that uses an agency to find temporary employees should consider having a staffing agency contract in place.
When you draft a staffing agency agreement template, you need to include some key components. When you are drafting an agreement based on your company’s needs, it will be somewhat specialized or customized, but in general, it should contain the same components:
First, you must define what services you want. Think of this as a job description. You need to ensure that both parties understand what the employee will be expected to do. Again, consider exactly how you would write a job description and include that language in the staffing contract. This will ensure that the staffing agency knows what type of job you need to be done so they can find an employee who will fit into your operation seamlessly.
Most staffing agencies charge a percentage of the anticipated salary or a flat fee. You need to make sure you understand the staffing agency’s fee structure upfront to prevent a misunderstanding later relating to costs. You are paying a fee, again either a percentage or a flat rate, for the staffing agency to find temporary employees on your behalf. This fee is above and beyond what you are paying for the employee.
You must also establish the invoicing schedule. How often will the agency send you bills? The agency might send you monthly bills if you are hiring temporary employees over the span of several months. Or they might send you one invoice at the end of the contract for the entire service provided. You need to understand how you are going to be billed.
Similarly, you need to explain the payment terms. This includes a breakdown of the fees, what potential late fees may apply, and how the staffing agency wants to be paid. The staffing agency might require a check or a direct deposit whenever invoices arrive. The more fine details you work out here, the fewer surprises you will confront later.
Don’t forget the length of the contract. When you need temporary staffing, you have to explicitly state the start date and end date of the contract. If you are hiring someone on a permanent basis, that must be included in the contract terms as well. In some situations, you might hire someone temporarily with the potential for that job to become long-term. For example, you might be hiring a temporary secretary until you find a full-time secretary. If so, this might be something you add to the terms of the contract.
Include a section about liability. If you have things of value, like intellectual property, you need to make sure that you and the staffing agency understand how sensitive information is to be handled and processed and what will happen if there is a breach.
You don’t need to write a staffing agency contract by yourself. Feel free to download the PDF file and fill in the necessary information.
If you are ready to write your own staffing agency contract, don’t forget that you can always use a staffing agency agreement template as a starting point for negotiations or discussions.
With a staffing agency contract example, you and your counterpart can review the important sections and decide if anything is missing. For example, your company might require employees you hire through the staffing company to have a valid driver’s license, in which case you might need a separate section in the agreement where the staffing agency agrees to verify the validity of the license and attach a copy.
The staffing services and any assigned employees need to be discussed as part of the negotiations before you sign a legal document or fill in things like obligations. Make sure you, as the business owner, and the recruitment agency understand what your staffing needs are, what services will be provided in the written agreement, how employees will receive payment, what the labor law is, where you plan to contract staffing, and consequences of any non-compliance with agreements or responsibilities. Don’t overlook the importance of these contracts; they dictate the nature of the assignments, who is assigned to what, and who is responsible when the agreement is violated.
If you don’t want to write a temporary staffing agency contract, you can download a PDF or Word document and format these legal documents to make or create your own with staffing contracts templates
Whether you write your own or you have a staffing agency agreement template, it’s time to fill in the necessary information once everyone has negotiated the important parts of your staffing agreement contracts. Make sure you have separate sections for people to sign and give everyone the opportunity to have the terms reviewed by an attorney.
Once you create a staffing agency contract form, you need to sign it. Depending on where you are operating your business, you might also need to arrange for witness signatures. You can, of course, have an attorney look over the staffing services agreement before you sign it.
When you use this staffing agency contract PDF, you assume all responsibility and liability. No legal responsibility is retained by Lawrina for the accuracy, reliability, or functionality of the legal document.
The unprofessional use of this legal form or other templates on this website could result in direct or indirect losses or damages. By downloading, printing, or using this agreement, you accept all liability for any loss or damage you may suffer.
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