Whether you are soon to be married or are a wedding photographer, a free wedding photography contract that you can download and edit is valuable for ensuring that both parties have legal protection on the couple’s special day.
A typical wedding photography contact is a legally binding agreement between those who are getting married and their wedding photographer. In this agreement, one party is paying for the services of the photographer, and in its simple form, the legal document provides basic information about that exchange.
Clients might use a printable download they get online that includes typical pieces of information, such as the date of any event to be photographed, including the wedding date and the dates of any other photograph-worthy event; how much the couple will pay; and whether they will have exclusive rights to all of the pictures after the fact. Sometimes, an agreement might include a section giving permission for the photographer to use the pictures taken for a wedding as part of future advertisements on his or her website.
As a wedding photographer, having a contract for wedding photography is absolutely necessary no matter how small the job might seem. A contract provides legal protection for both parties but especially for the photographer. With a legally binding wedding photographer contract form, a photographer can ensure that he or she is paid when the job is complete. If something should go wrong or if a client does not hold up their end of the agreement, the photographer can pursue compensation in court using that contract.
Most couples use their wedding photographer for things like engagement photos, bridal portraits, and the wedding event itself. Some of the most important topics to include in a wedding photography contract are the:
Always include the names of every party involved in the legal contract. Include both names of the couple who is getting married and the photographer’s name so that any of the parties can have legal grounds in the event that something goes wrong.
Be sure to include the general details about the location, the date, the time frame, etc. If the event is going to be a three-hour session at a local state park, include a subsection that defines who is responsible—the bridal party or the photographer—for getting permission from the park, obtaining the right permits, and/or bringing certain props.
As the photographer, be sure to note the amount of time included with the chosen package type. When going to an off-site location, consider offering a wedding bundle, which simply means that you give all of your time for certain dates and then edit everything that comes out of those sessions. Another option is to bill in chunks, such as three-hour sessions or five-hour sessions. In these situations, an important factor is the explanation of what the time frame includes by answering the following questions:
Having a section about payments is important for both parties. The photographer needs to establish a certain protection to ensure proper compensation for a job well done. That usually entails outlining how much the services will cost, what any extra costs might be if applicable, how payment is to be remitted, when payment should be expected, and that the wedding photos will not be released until the photographer has been paid in full.
As the wedding party, it is important to protect yourself with a section that explains what measures will be taken if there is a breach of contract. If the photographer doesn’t provide the services that he or she agreed to, your photography wedding contract will explain what happens next.
Similarly, wedding photographers’ contracts should include a section about misrepresentation. This is a section in your contract that is reserved for situations when the photographer agrees to something but doesn’t deliver. This might be promising a certain type of photo, such as a picture with the whole family, but then not providing that picture.
Similarly, misappropriation is when a photographer uses a photo taken of a client without the client’s permission. This can happen when a photographer takes pictures and then uses them or shares them online for marketing purposes. Be sure to include a section that gives the photographer permission to use certain pictures. Alternatively, the photographer can ask after the fact for a separate release statement giving permission to use certain finished photos.
This service contract agreement, hereafter referred to as the “agreement,” is entered into on ___ (the effective date) by and between ______________ (hereafter referred to as the “client”) with an address of __________________, and ______________ (hereafter referred to as the “photographer”), with an address of _______________.
The parties agree that the photographer will provide wedding photography services as attached here, and the client will, in return, provide compensation for said services.
The services are summarized as follows:
The Wedding Date: ______________
Ceremony time and location:______________
Reception time and location:______________
Client’s phone number:______________
Other contact information:______________
The parties agree that the total fee of the services provided will be: ______________
The parties agree that a non-refundable deposit of ______________ will be made upon execution of this agreement.
The parties agree that the means of payment will be ______________.
Other Terms and Conditions
The parties agree that the photographer will be provided with a meal by the client when the photographer’s attendance is required in excess of 5 hours. The parties agree that the client will provide an overview of the wedding expectations so that the photographer can prepare in advance. The photographer agrees to put in maximum effort to take photographs of as many guests as possible. The photographer will not be held liable in the event of poor quality of photographs due to guest interference. The client understands and abides by the fact that the photographer may be limited or restricted by the location of the ceremony or reception.
The parties agree that the photographer will maintain the copyrights for all photographs taken. The photographer grants the client permission to make copies of images for friends and family but not for commercial purposes without direct consent from the photographer.
When writing photography contracts for weddings yourself, it is important to include all of the necessary information. Though the basic information remains the same—names, dates, locations, etc.—the details will differ depending on the situation.
For example, a photographer who is just starting out and trying to build his or her website might need to make documents that include a standard model release section in order to use models for a posed wedding set intended for marketing purposes.
A general agreement may be needed to give regular clients. Then any wedding contracts should include information about getting paid, including how much and when, and maybe a section explaining that the client will not get all of their pictures until the contract is paid in full.
Frequently Asked Questions