Section 820-2-2-.12 - Processing Voter Registration Forms (Alabama Administrative Code)

§ 820-2-2-.12. Processing Voter Registration Forms

(1) Voter registration forms submitted at a voter registration agency pursuant to Section 17-4-60, paragraphs (b), (d), (e), and (f), Code of Ala. 1975, not later than the official close of registration shall be processed by the Boards of Registrars in the same manner as voter registration forms received by the Boards of Registrars not later than the official close of registration.

(2) Voter registration forms received through the mail pursuant to Section 17-4-60, paragraph (c), Code of Ala. 1975, and postmarked not later than the official close of registration shall be processed by the Boards of Registrars in the same manner as voter registration forms received by the Boards of Registrars not later than the official close of registration.

(3) Voter registration forms received through the mail pursuant to Section 17-4-60, paragraph (c), Code of Ala. 1975, not later than three (3) days after the official close of registration with no postmark or an unreadable postmark shall be processed in the same manner as voter registration forms received by the Boards of Registrars not later than the official close of registration.

(4)

(a) When a voter registration form is received by the county board of registrars, the registrars shall examine the form to determine whether it has been completed in its entirety. If the form does not contain all of the information needed to complete the voter registration process, the registrars shall attempt to contact the applicant to inform such person that his or her voter registration form is incomplete if the application contains a means of contacting the applicant, such as an address, telephone number, email address, or other contact information.

(b)

1. The minimum age at which a citizen may submit a voter registration form to the board of registrars ("board") is seventeen and one-half (17½) years. Any applications that are received before the applicant has reached the age of eighteen years shall be placed in the suspense file of the statewide voter registration system by the applicable board until the applicant has reached the age of eighteen years, at which time the applicant shall be placed in the active voter file if he or she meets all other eligibility requirements for voter registration.

2. If a board of registrars ("board") receives a voter registration form from an applicant who is not seventeen and one-half (17½) years old at the time the application is received, the board shall reject the application, but the board shall keep the application as a permanent record. The board shall not enter the applicant in the suspense file of the statewide voter registration system. The board shall notify the applicant in writing that he or she has not attained the minimum age for processing the application and further notify the applicant that once the applicant has reached the minimum age of seventeen and one-half (17½) years, he or she may file a new voter registration application with the board. The applicant shall also be notified that after the submission of a new application upon attaining the age of at least 17½ years, his or her voter registration will become active once he or she has reached the age of eighteen years if he or she meets all other eligibility requirements for voter registration.

(5) In order to receive applications for registration and to expedite and administer the same:

(a) the county board of registrars office shall be open on their working days the same hours as the courthouse in their county,

(b) the county board of registrars office shall maintain at least one register in the office at all times during open hours,

(c) each registrar shall complete any additional training on cyber security as required by the Secretary of State.

(Amended by Alabama Administrative Monthly Volume XXXIII, Issue No. 02, November 26, 2014, eff. December 11, 2014. Amended by Alabama Administrative Monthly Volume XXXIV, Issue No. 09, June 30, 2016, eff. July 18, 2016. Amended by Alabama Administrative Monthly Volume XXXV, Issue No. 12, September 29, 2017, eff. November 2, 2017. Amended by Alabama Administrative Monthly Volume XXXVI, Issue No. 04, January 31, 2018, eff. February 19, 2018.)

Formerly Rule 820-X-8-.12, as per certification filed January 10, 2001; effective February 14, 2001.

Authors: Edward Packard, Jean Brown, Brent Beal, David Brewer, John Bennett, Clay Helms

Statutory Authority: Code of Ala. 1975, §§ 17-4-63; 17-3-1.

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