§ XVII-103. Ballots, Count, Tabulation, Posting, Oath of Office
A. The director shall compile a ballot for each office to be filled. Ballots shall be mailed to the membership at their home address beginning the first Tuesday through the second Friday of September. The ballots shall be issued to members who were active employees as of June 30 of that year. In addition, the director shall issue a ballot to any active employee who is hired and enrolled in ROVERS after June 30 and prior to the first Tuesday of September if that employee makes a request in writing to the director. The member must be an active employee as of the date the system counts the ballot in order for that members ballot to be counted. In addition to the ballot the director shall mail an affidavit as specified by the board of trustees, a return envelope and instructions. The director shall inform each member in this mailing that results of the vote shall be promulgated on the systems website prior to January. Voted ballots shall be accepted through the first Friday in October at 4:30 p.m. A date and time shall be placed on each ballot envelope received by the director across the envelope flap.
B. Ballots shall be held inviolate by the director. The chairman of the board shall call a special meeting to count and tabulate ballots between the first day of November and the last day of December. At this special meeting the board of trustees shall promulgate the returns and announce the results.
1. The director shall post the results of the promulgation on ROVERS' website. The director shall email each registrar notification of this posting and each registrar shall be required to download and print and post this notice in each of the registrar's offices.
2. The director shall issue to the elected trustee an oath of office. The trustee shall take the oath at the next board meeting and file a copy with their respective clerk of court. A copy of said oath shall be forwarded to the director. The oath shall contain a term of office effective January 1st of the year that the trustee takes office.(Promulgated by the Department of Treasury, Registrars of Voters Employees' Retirement System, LR 38:1029 (April 2012), Amended LR 451209 (September 2019).)
AUTHORITY NOTE: Promulgated in accordance with R.S. 11:2091(B) and (C) et seq.
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